Overview of the role
Due to continued growth at Bestway Healthcare, we're looking for a Facilities Coordinator to join our team.
Reporting to the Assistant Facilities Manager, you'll play a key role in supporting the delivery of facilities, compliance, and investment services across our Wholesale estate. Acting as the first point of contact for facilities queries, you'll help ensure our sites remain safe, compliant, and fully operational by coordinating maintenance activities, liaising with contractors and stakeholders, and supporting the efficient delivery of planned and reactive works. You'll also help ensure projects are delivered on time, within budget, and in line with business policies and procedures.
Main Responsibility
- Be the first point of contact for facilities queries, managing issues raised through the helpdesk through to resolution or escalation.
- Coordinate with contractors and our helpdesk provider to ensure maintenance requests and records are kept up to date.
- Raise purchase orders, obtain contractor quotations, and support the approval process.
- Prepare invoices and monthly payment batches for review and approval.
- Support the Facilities team in maintaining budget trackers and monitoring expenditure.
- Respond to urgent facilities issues, helping minimise disruption to branch operations.
- Support contractor review meetings and help monitor supplier performance.
- Work closely with the Property team to resolve landlord and building-related issues.
- Assist with health & safety, fire risk assessments, compliance activities, and incident documentation.
- Analyse reactive maintenance data and produce reports to help improve service delivery and control costs.
The Ideal Candidate
· Experience of working in a Facilities environment.
· Organisational and Communication Skills.
· IOSH Managing health & Safety Certification
· Asbestos Awareness Certification
· Good working knowledge of Microsoft applications.
· Financial and budget awareness.
Bestway Healthcare is proud to be a diverse and inclusive employer. If you have any specific requirements, we'll do everything we can to support you. Whether it is to find a pharmacy that is accessible, or if it is a part time position you are looking for, we can help find the role that is right for you. If you need us to make any reasonable adjustments to our recruitment process, we will be happy to accommodate you.
Please be aware that due to the high number of applications we receive it may not be possible for us to provide an outcome to all applicants. If you are not contacted within 28 days of your submission unfortunately you will have been unsuccessful.
Package Description
- Company vehicle
- Competitive salaries
- Excellent training & development opportunities
- Paid Holidays
- Workplace pension scheme
- Staff Discount
- Travel Loans and more…..
About the Company
For over 70 years, we’ve been looking after the health and wellbeing of communities across the UK. Well Pharmacy (part of Bestway Healthcare) is the second largest pharmacy chain in the UK with c.760 pharmacies and a team of around 7,000 colleagues based across our Community Pharmacies, Online Pharmacy, Healthcare Services Centre, Community Drivers, Bestway Medhub & Wardles team and our Support Centre team.
Our mission is to be here for the wellbeing of our patients and customers, to provide the best community pharmacy experience in the UK for everyone, for our patients, our customers, our people, and our NHS.
The pharmacy of the future will look very different from the one we know today. It will play a huge role in transforming primary healthcare and we will play a central role in bringing it to life.
We will use our clinical expertise and technological ambition to take advantage of the potential this future has to offer us. Making medicines, advice, services and care available in the places and spaces that people need and want it most.
We want to be a great business. To be recognised as delivering a community pharmacy experience that is the best there is. To do this we want our teams to feel proud about the positive impact they make, feel valued as part of a close-knit and expert community, and feel confident in their role in a business that is stable, innovative, and caring.
‘Together we make a difference’
